Announcements
The main aim of the Administrative Department of V.I.I.T. is to provide satisfactory service to the external customers i.e. the students and parents and the internal customers that is the staff of V.I.I.T.
Administrative Department is functionally divided into four sections, namely Establishment, Accounts, Students and Examination Section.
Mr. Vishal Vasduev Pattar, Deputy Registrar
| 1. Establishments Section : It handles matters like | |
|---|---|
| 1 | Planning & execution of visits of various expert committees. |
| 2 | Approvals to affiliation from AICTE, New Delhi, S.P.P.U. Pune, DTE, Mumbai etc. |
| 3 | Staff recruitment, promotions and retirements. |
| 4 | Maintaining staff service records. |
| 5 | Maintaining staff leave records. |
| 6 | Teacher’sapprovals from SPPU. |
| 7 | Documenting proceedings of meetings of committees viz. GB, LMC, Ladies Grievance Committee, RTI, etc. |
| 8 | Inwards&Outward of documents. |
Mr. Prakash Pise, Accounts Officer.
Tel. No. : 020-26950210
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
| 2. Accounts Section : Centralized Finance & Accounts Unit | |
|---|---|
| Accounts Staff | |
| 1 | Shri. Prakash Pise |
| 2 | Shri. Tushar Gijare |
| 3 | Mrs. Jyostna Deshpande |
| 4 | Shri. Suresh Phadke |
| 5 | Shri. Hanumant Sawant |
| 6 | Mr. Ganesh Gavali |
| Accounts department is engaged in providing following services pertaining to | |
|---|---|
| A) Students Related | |
| 1 | Collection of Fees - Regular students, Newly admitted students. |
| 2 | Refund of Fee - As per rules of DTE brochures. |
| 3 | Scholarship / Freeship / Fees Waiver / Stipend etc. |
| 4 | Issue of fees certificate, duplicate fee receipts and fees structures for availing educational loan from bank. |
| 5 | Students Activities - Perception, Blood donation, Robocon, Robotics, Students IEEE branch, SAE Baja & other activities./ |
| 6 | Payment under earn & learn scheme. |
| B) Staff Related | |
| 1 | Preparation of Pay Bill every month. |
| 2 | Payment of TDS, Provident Fund, Professional Tax to government authorities etc. |
| 3 | Gratuity - Renewal of policy, claim settlement, updation of data of new staff members and deletion if any for left staff members. |
| 4 | Payment of Employees Welfare Fund, Staff LIC scheme renewal premium. |
| 5 | Research Project Grants i.e. BCUD Pune, DST, ISRO - verification, utilization certificate, audit etc. |
| 6 | Vishwakarma Credit Co-op Society - contribution deduction from salary and payment to credit society as per the requirement. |
| 7 | Settlement of claim and transfer claims of P. F. |
| Accounts activities | |
|---|---|
| 1 | Maintenance of Accounts. |
| 2 | All Centralized / Institutional transitions. |
| 3 |
Banking transactions.
|
| 4 | Petty cash advance & settlement of advance, maintained daily petty cash register. |
| 5 | Internal & Statutory Audit, Compliances of audit queries, Finalization of accounts. |
| 6 | Preparation & approval of final statement and Audit report. |
| 7 |
Preparation of Budget, Budget allocation and Cash flow statement etc.
|
| 8 | Submission of fees proposal to Hon'ble Chairman / Secretory, fees regulating authority, M.S. Mumbai 400 051. |
| 9 | Implementation of fees as per Shikshan Shulka Samiti. |
| Institutional Work |
|---|
Mr. G. H. Chavhan, Deputy Registrar
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
| 3. Students Section : It handles matters like | |
|---|---|
| 1 | Preparation of provisional and Final Roll call, semester wise |
| 2 | Fetching students for next academic year in ERP |
| 3 | Student registration on ERP |
| 4 | Issuing Bonafide to regular/FN/pass out students, online and offline and other certificates such as ST and Railway concessions |
| 5 | Issuing Leaving Certificate to the students |
| 6 | Preparation of transcript formats branchwise patternwise and checking and Issuing of Transcript as per requirement. |
| 7 | Admissions for First Year, Direct Second Year and M.Tech as per schedule of CETCELL and counselling |
| 8 | Submission of Eligibility to SPPU |
| 9 | Submission of Pro-rata to SPPU |
| 10 | Medical of newly admitted students |
| 11 | Mahadbt work such as Fee approval, Intake approval addition/Deletion of new course and Approval of forms of reserve category, EBC, EWS and Minority students |
| 12 | Merit list approval for First Year, Direct Second Year and M.Tech in RO DTE, Pune for physical document verification and online document verification on ARA Mumbai |
| 13 | Statistical data for NBA, NAAC, ASHIE, AICTE, DTE, SPPU, ARA and FRA and any other Institutions. |
| 14 | Performing process on AICTE web portal for JKPMSSS students for their scholarship from Government. |
| 15 | Uploading data for M.Tech students who is eligible for GATE scholarship form AICTE |
| 16 | Scholarship approval for students in NSP (National Scholarship Porata) such as Pragati, Saksham, Swanath etc. |
| 17 | Approval of private scholarship such as Khushbu, cybage and any other |
| 18 | Cancellation of admissions |
| 19 | I-Card preparation and distribution to all students |
| 20 | Distribution of original document to the students after approval by ARA of newly admitted students |
| 21 | Updating student information in VIERP |
| 22 | Preparing various types of Google forms for gathering information from students such as Hostel, correction in name, Leaving Certification, Covid vaccination status etc. |
| 23 | Updating of students data for AICTE mandatory disclosure |
| 24 | Detention process of students if required |
| 25 | Maintenance of students records |
Tel: 020-26950208/209